Host Calendar Guide

Host Calendar Guide

Managing your calendar effectively can help you build trust with guests, save time, and increase your earnings. Let's take a look at how to get started.

1. Calendar Structure

The SpaceCloud host calendar has three main areas:

 

Left Area
Select the place and specific space you want to manage.

 

Center Area
View the booking status and pricing for the selected space.
- Bookings Tab: See all bookings by date, including SpaceCloud reservations, synced external calendars, and manual entries.
- Hours & Price Tab: View your pricing by date. Use the [Hourly] / [Package] toggle in the top right to switch between rate types

Right Area
This area is where you manage detailed settings for each tab.

- Bookings Tab: Use this to [Import Calendar Bookings] or [Register External Bookings].
- Hours & Price Tab: Use this to set your [Operating Hours], [Hourly Rate], and [Packages].
- Clicking on a specific date, booking, or price in the calendar will show you more detailed information.

 

2. How to Manage Bookings on the Calendar

Booking Colours
On the [Booking] tab, different booking types are shown in distinct colors:
- Purple for SpaceCloud bookings.
- Grey for external or synced bookings.

For SpaceCloud bookings, you can click on an entry to approve or cancel a pending request, or to view a confirmed booking.

Adding Manual Bookings
If you need to block off time for personal reasons or for bookings made outside of SpaceCloud, use the [Add Manual Bookings] feature. This allows you to set a specific day or time as unavailable on your calendar.

Calendar Sync
If you receive bookings from multiple channels, preventing double bookings is important. The [Sync Calendar] feature allows you to sync and import bookings from external calendars, such as Google Calendar.
📌 Calendar Sync Guide (link)

 

 

3. How to Set Operating Hours and Pricing

You can manage your operating hours and pricing from the [Hours & Price] tab. The settings you chose in Step 3 when you first listed your space can also be changed here.

1) Set Operating Hours
In the centre area of your calendar, select [Hourly] as the price unit. Then click the [Set Operating Hours] button on the right.

📌 How to Set Up

• Set by Day: Turn on the toggle for the days you operate and set your opening and closing hours.
• Breaks/Split Hours: If you need a break during the day, click the + button to split the hours into multiple segments.

Example: 
Weekdays: 10:00 AM to 1:00 PM, 2:00 PM to 6:00 PM
Weekends: Closed

 

 

2) Setting Up Hourly Prices
When you set an hourly rate, guests can book your space in 30-minute increments.
In the center of the calendar, select [Hourly] as the price unit. Then click [Set Hourly Rate] on the right.

📌 How to Set Up
Standard Price: Set a representative price based on a 30-minute period.

Time slot pricing: If your prices vary by day or time, check the box to enter custom rates.
Additional Guest Fee: You can set an extra fee per guest, either for every 30 minutes or for the total hire time.

 

3) Setting up Packages
When you set a package rate, guests can book your space in N-hour packages.
To set up packages, select [Package] as the calendar's price unit, then click [Manage Package].

📌 How to set up
Package Hours: You can set package hours separately from your operating hours, up to a 12-hour maximum.
Example: You can create a package from 9:00 AM to midnight, even if your standard operating hours are 9:00 AM to 6:00 PM.

Overnight Packages: To create a package that extends into the next day, your space must operate 24 hours a day, and the following day cannot be a day off.

Example: A package can run from 10:00 PM on Monday until 10:00 AM on Tuesday, provided that Monday's operating hours are 24/7 and Tuesday is not a rest day.

Additional Guest Fee: You can set an additional fee per guest for the entire package duration.